In Expenses you record what leaves your business: day-to-day operating expenses and purchases of inventory or assets. That way cash flow and net profit reflect everything, not only what you collect.
Record an expense or purchase
- Go to Expenses and click New Record.
- Choose the type: Operating expense (day-to-day) or Purchase (inventory and assets).
- Enter the main data: date, category, description and amount. All are required, and the amount must be greater than 0.
- Under Detail and support you can add the payment method (cash, transfer, card, check or other), the vendor, a reference (invoice number) and notes.
- Save with Save record.
Does it come out of the day's cash drawer?
Turn on Comes from the day's cash drawer when you paid in cash directly from the drawer. The expense is then subtracted from the expected cash in the open cash session for that branch.
Review and edit
The list shows date, type, category, description, amount and vendor. On top you see Total Expenses, Total Purchases and Total Operating Expenses. Filter by type (All, operating expenses or purchases) and search by description, vendor or reference. Open a record to edit or delete it.
Where it shows up
What you record here feeds the cash flow reports and Profitability, where net profit is calculated.