With a barcode reader or your phone's camera you add products to a rental, sale or quote with a single scan, without searching for them by name. This guide covers how to scan, how to register your products' codes and how to print labels for the ones that do not come with one.
Which codes Leaxio recognizes
When it reads a code, Leaxio looks it up among:
- The SKU of a product or a variant.
- The serial number or tag of a unit (for serialized products).
- The manufacturer code (the EAN or UPC that the product or its packaging already carries).
- The code of a package or a service.
If the product already has a factory code, register it once and you do not need to label it. If it does not, print a label with your own code (see below).
Scan with a barcode reader
It works with any USB or Bluetooth reader that behaves like a keyboard, which is nearly all of them: it reads the code and ends it with Enter. There is nothing to set up in Leaxio; connect it to your computer and start scanning.
Leaxio tells a scan apart from someone typing, and it never touches what you type in a password field.
On any screen
Scan a code from wherever you are. A card appears with what was found: the product, the unit or variant, the rental and sale price, and the stock. Below it you get the actions you can take with it:
| Action | Keyboard shortcut |
|---|---|
| Rental | R |
| Sale | V |
| Quote | C |
Choosing one opens the new rental, sale or quote with the product already added. Press Esc to close the card.
A few rules:
- A rental-only product does not offer Sale, and a sale-only product does not offer Rental. A quote works for both.
- You only see the actions your role can perform (for example, if you cannot create sales, Sale does not appear).
- If the unit is not available (for example, it is under maintenance), Leaxio tells you its status and does not let you add it.
- If the product has variants or is tracked per piece, you choose which one when adding it.
- A service is added from inside the rental, sale or quote.
Inside a rental, sale or quote
With the New rental, New sale or New quote screen open, each scan adds the product directly, one piece per scan. It is the fastest way to build a rental with many pieces.
If the code matches several things at once, Leaxio leaves it in the search box so you can pick the one you mean.
If the code is not registered
The card tells you so and gives you two ways out:
- Link to a product: search for the product by name or SKU and the code is registered on it. Next time it is recognized on its own.
- Create a product with this code: opens the new product form with the code already filled in.
Both need permission to edit or create products. Without it, the card asks you to have someone with that permission do it.
Scan with the camera
On the New rental, New sale and New quote screens, next to the product search box, there is a Scan button. It opens the camera on your phone, tablet or computer:
- Tap Scan. The first time, the browser asks for permission to use the camera.
- Point it at the QR or the barcode. Each scan adds one piece and the counter shows how many you have so far.
- Tap Done when you finish.
Inside the reader you have Flashlight for dim places and Switch camera to toggle between the rear and front cameras. If the camera does not open or you did not grant permission, type the code in the field below and tap Search: it is the same as scanning it.
The camera is also used to register manufacturer codes and to mark pieces when receiving a partial return (see Rentals).
Register your products' codes
When creating a product
The form has the optional Manufacturer code field: scan it or type it. If the product has no code, tap Use as SKU to use what you typed as your SKU.
On an existing product
On its detail page, the Scan codes section shows:
- The internal code, which comes from your SKU and which you can see as a QR and as a barcode. If the product has no SKU, add one to generate it. If the SKU has special characters, only the QR is generated.
- The manufacturer codes: type one or tap Scan to read it with the camera, then Add. A product can have several.
A code can only belong to one product. If it is already on another, Leaxio tells you which one and offers Move it here.
Many at once
If you already have the codes in a spreadsheet, use Import in Products and choose Barcodes under "What do you want to import?". The file has two columns: the product SKU and the barcode. Download the template if it is your first time. Leaxio checks the file and only links the rows without errors; codes that were already on their product are left as they are.
Print labels
For products and units that do not come with a code, print labels with a QR, a barcode or both. There are two places to do it:
- On a product's detail page, Scan codes section, with Print codes.
- In the units list of a serialized product, to print each unit's label (with its serial number or asset tag).
The Print codes dialog has four parts:
- What to print: check what you want and how many copies of each.
- What the label carries: QR code, Barcode, Name, Code as text and Price. A label needs at least a QR or a barcode.
- Format: the paper you are going to print on.
- Preview: what you see is what comes out.
When everything is ready, tap Generate PDF and print it.
Formats
| Format | What it is for |
|---|---|
| Letter sheet, 3 × 10 | 30 labels per adhesive sheet (compatible with Avery 5160). |
| Roll 50 × 30 mm, 60 × 40 mm, 100 × 50 mm or 100 × 150 mm | Thermal roll printers. |
| Custom | Your own measurements, on a Letter or A4 sheet, or on a roll. |
With Start at label you reuse a sheet that already has some labels used.
Common questions
My reader types the code into a field but nothing happens. Check that the scan ends with Enter (almost all readers ship that way). If yours is set to a different ending, the reader's manual explains how to change it; Leaxio also accepts Tab.
The camera does not open. Confirm you gave the browser permission to use the camera and that no other app is using it. Meanwhile, type the code in the manual field.
I scanned the code but it says "not registered". It is a code Leaxio does not know: link it to its product from the same card, and from then on it will be recognized on its own.
Continue with
- Products and inventory: create products, serialized units and track stock.
- Rentals: build the rental and record returns, including the return by pieces.
- Sales and Quotes: the same scanner works there.