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New5 min read

Barcode and QR scanning: scan to rent, sell and quote

Plug in a barcode scanner or use your phone camera: scan and the product goes straight into the rental, sale or quote. Print your own labels with QR and barcode.

See products

Until now, adding a product to a rental meant searching for it by name and tapping it, one by one. Now you scan it: a barcode scanner or your phone camera reads the barcode or QR code, and Leaxio opens the product ready to rent, sell or quote. At a busy counter, that takes seconds.

What changes

  • Before: you looked the product up in the list or by SKU, piece by piece.
  • Now: you scan the label and the product goes in on its own.
  • What stays the same: the usual rules. If the product is not available for those dates, or your role cannot create rentals, Leaxio tells you instead of letting you go on.

Two ways to scan

With a barcode scanner

Any USB or Bluetooth scanner that types like a keyboard works, which is how almost all of them ship from the factory. There is nothing to install and nothing to set up inside Leaxio: plug it in and point.

This is how Leaxio recognizes it: a scanner sends all the characters almost at once and ends with Enter, which a person cannot do when typing. That is why it works on any screen of the app, without clicking a field first. And if you were typing in a search box, the scan does not mess it up: the field stays as it was.

If your scanner does not end with Enter, set it up to do so; the configuration sheet that comes with the scanner explains how. Tab works too.

With the camera

In the product search of a rental, sale or quote there is a button to scan with the camera. Point it at the QR or the barcode; if needed, turn on the flashlight or switch between the rear and front cameras. If your device has no camera, or you did not grant permission, you can type the code by hand in the same box.

What happens when you scan

A panel shows what was read: the photo, the name, the SKU, how many pieces are in stock and the rental or sale price. Below it, a single question: what do you want to do with this?

  • Rental, Sale or Quote, depending on what your role can create and what the product is for. A rental-only product does not offer sale, and the other way around.
  • From the keyboard: R, V or C (the Spanish initials of rental, sale and quote).
  • Leaxio remembers what you chose last and highlights it next time.

When you choose, it takes you to the new screen with the product already added. If you are already building a rental, sale or quote, each scan adds one more piece and a confirmation beep sounds; if something could not be added, a different beep sounds and a notice explains why.

Which codes it recognizes

Leaxio looks from the most specific to the most general:

  1. A specific piece. If you track your products by unit, its asset tag or serial number identifies that piece and nothing else. If it is under maintenance or unavailable, it is not added and you are told its status.
  2. A variant. For example, a size or a color.
  3. The product, a package or a service. By its SKU or by the code it comes with from the factory (EAN, UPC and similar).

A single product can have several codes. If a code matches more than one record, Leaxio lets you choose which one you mean; and if the product has variants or is tracked by unit, it asks you to pick which one when adding it.

A code Leaxio does not know

It happens with new merchandise. Instead of an error, Leaxio offers two paths: link the code to a product you already have (search it by name or SKU) or create a new product with that code already filled in. The next time anyone scans it, it is recognized on its own. If your role cannot edit products, the notice tells you to ask someone who can.

How to get started

  1. Register the codes. A new product has a field for the manufacturer code; an existing one has the Scan codes section. If you already have them in a spreadsheet, import them from Excel or CSV with a two-column template: the SKU and the code. Before importing, Leaxio shows you the rows with problems: a SKU that does not exist, a code repeated in the file or a code that already belongs to another product.
  2. If the product has no code, print your own. Every product has an internal code that comes from its SKU, available as a QR and as a barcode.
  3. Plug in the scanner (or open the camera) and scan.

From Print codes you generate labels for products or for each unit:

  • Letter-size 3×10 sheet of adhesive labels.
  • Rolls of 50×30, 60×40, 100×50 and 100×150 mm, for thermal printers such as Zebra or Brother.
  • Custom format: letter or A4 sheet, label size, columns, rows, margins and spacing.

You choose what each label carries: the QR, the barcode, the name, the written code and, if you want, the price. If a code has special characters the barcode cannot hold, that label carries only the QR. On thermal printers, choose the real size when printing, with no scaling or margins. You can print up to 500 labels per batch.

Tips

  • Label every piece of what you rent often and track by unit: that way you know exactly which one went out with each customer.
  • Test the scanner in a text field before the day starts. If it types the code and jumps to the next line, it is ready.
  • One code, one product. If two products share the same factory code, Leaxio will ask you to choose on every scan; it is best to keep it on only one.

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