“Do I have three chairs free on Saturday?” is the question asked most often in a rental business, and answering it from memory is the quickest way to get it wrong. Leaxio's Calendar is the operational view of your rentals: what goes out, what comes back and which product is free on each date.
What changes
- Before: availability was checked rental by rental, or relied on the memory of whoever was serving.
- Now: you open the calendar and see the whole month, with each day's pickups, returns and rentals in progress.
- What stays the same: Leaxio still does not let you rent a product for dates when it is already committed.
Three views
At the top you switch between Month, Week and Day, move with Previous and Next, and return to today with Today.
- Month: each day shows how many pickups, returns and rentals in progress it has.
- Week and day: you see the rentals in more detail. The day view shows them by hour, along with the day's workload.
- Day panel: tap a day and its rentals appear in the panel on the right.
The period summary
Above the calendar there are four figures for the period you are viewing: Pickups, Returns, Active and Overdue. On the right, Rentals on time shows how many are not overdue and Period workload shows how many rentals there are per week. It helps you plan: a heavy week means preparing equipment ahead of time.
Filter what matters to you
With Filters you see only what you need:
- Status: active, overdue, completed or cancelled.
- Product: for example, a generator; the calendar shows only the dates when it is rented.
- Branch.
A product's availability
To know whether you can fulfill a new request, filter by Product and see on which dates it is rented. To see how many units are still free on a specific day, open the product's page in Products, where availability is checked per day.
Margin between rentals
If you need time to clean or check the equipment between a return and the next pickup, set the Margin between rentals in Organization settings. Leaxio respects it when deciding whether a product is free.
Create a rental from the calendar
If a day has no rentals, the calendar offers Create a rental to start from that date, without having to pick it again.
Tips
- Start the day in the day view: it shows what goes out and what comes back by hour.
- Check the month view on Mondays to see which weeks are heavily booked.
- Before quoting a big event, filter by product to confirm the dates are free.