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New2 min read

Rental contracts with on-screen signature and PDF

Leaxio builds the contract from the rental data, your customer signs from a link and you keep the signed PDF. No printing, no scanning.

Until now, a rental contract was a document you put together separately, printed, signed and kept in a folder. Now Leaxio generates it from the data you already entered in the rental, your customer signs it from their phone and the signed PDF stays saved in the rental.

What changes

  • Before: you copied the customer and item details into a document, printed it and looked for somewhere to sign it.
  • Now: one click generates the contract, another shares it and the signature arrives on its own.
  • What stays the same: you stay in control. You can review the contract before sending it and generate it again if the rental changes.

How it works

1. Set up your business once

In Organization settings, complete two things:

  • Tax details (Business tab): legal name, tax ID and tax address. The contract identifies the lessor with them.
  • Terms and conditions (Operation tab): write the text and turn on Show in contracts.

If one is missing, the rental tells you and points you to where to complete it.

2. Generate the contract

Open the rental, find the Rental contract card and click Generate contract. Review it with View PDF: it gathers the dates, the parties, the rented items and the totals in a styled summary.

If you change anything in the rental, use Generate again: it replaces the pending contract. A contract that is already signed is not modified.

3. Share it and receive the signature

Use Copy link or WhatsApp, which opens the message with the link ready. Your customer opens it, reads it, confirms they accepted it, types their full name and draws their signature with a finger or the mouse, in a box with a guide to sign inside the area.

4. Follow the status

The card tells you where it stands:

  • No contract: you have not generated it yet.
  • Pending signature: generated; you see whether the customer has opened it. While it is pending you can void it to generate it again.
  • Signed: shows who signed and when, and you can open the signed PDF.

Plan

Online signing is available from the Business plan. On the Basic plan you can download the PDF, print it and sign it on paper.

Tips

  • Generate the contract once the rental is complete (items, dates and deposit), so you do not have to replace it.
  • Send the link by WhatsApp when you confirm the rental: your customer signs before pickup and the equipment goes out faster.
  • Review your terms and conditions once; they apply to every new contract.

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