At the end of the day, the usual question: how much cash should be in the drawer and how much is there? Leaxio's daily cash drawer answers both parts. It records what you opened with, adds what came in and went out during the day and, when you close, compares it against the cash you counted.
What changes
- Before: cash was tracked in a notebook or a separate sheet, and the difference showed up at the end.
- Now: every cash payment adds itself to the drawer, and when you close you see the difference against what was expected.
- What stays the same: your payments, sales and expenses are recorded where they always were. The drawer gathers them.
How it works
The drawer works per branch and lives in Day to Day, next to the rentals tray and the day's activity.
1. Open the drawer
If it is closed, enter the starting cash (the cash you begin with) and click Open drawer. While it is open you see the available cash and the expected cash.
If you left a drawer from a previous day open, Leaxio asks you to close it with the real count before opening today's.
2. Work the day
Cash payments are reflected in the drawer. With View breakdown by payment method you separate cash, transfer, card and other, and with View movement summary you see money in, money out and adjustments. When you record an expense, you indicate whether it comes out of the drawer.
For a manual movement of money choose the type (In, Out or Adjustment), the payment method, the amount, a reference (for example, the invoice number) and notes.
3. Close with the count
Click Close drawer, enter the counted cash and Leaxio calculates the difference against the expected cash. Add remarks if needed and confirm with Confirm closing.
4. Check the history
In Closing history you see recent closings with what was expected, what was counted and the difference, and how many had a difference. That way you can tell whether a shortfall is a one-off or keeps repeating.
Require an open drawer?
Each business decides. You can require the drawer to be open to record payments, sales and expenses, or leave it optional. It is set in Organization settings, under Daily cash.
Tips
- Count the cash when you close, not before: the count you enter is what gets compared.
- One drawer per shift of responsibility. If two people handle cash, close and reopen between shifts so you know who answered for each difference.
- Use Adjustment for corrections, with a note explaining the reason; that way the history makes sense later.
Keep reading
- Day to Day: rentals tray, activity and the day's drawer.
- Payments and collections: payment methods and charges.
- Organization settings: daily cash and hours.